The Crossway Foundation - Board meeting minutes 5/9/25, 9 am - 9:45 am

Members present:
Charity Karwowski (secretary)
Evie Berry (treasurer)
Beth Philips
Lori Keller
Shelley Dean
Becca Dillard

Members absent:
None

1. Scholarship and loan discussion and vote
The group voted 3/3 voting members to award the following scholarships:
Lincoln Suchara- $2500
Jordan Newberry - $2500
Benjamin Baxter- $500
Lauren Todd- $2500
This is $8000 out of $10,000 budgeted for scholarships.

The group voted 3/3 voting members to give the following loans from TCF, to be repaid by
10/3/25. ($6500 total in loans)
Elliot West - $2000
Silas Martin - $2500
Benjamin Baxter - $2000

Becca will draft a letter to send to families notifying them they are receiving a scholarship (a gift
that does not need to be repaid) or a loan (funds will need to be repaid once grant funding is
received, by 10/3/25). Families receiving loans will need to sign that they understand they are
receiving a loan, not a scholarship.

Becca shared that families will likely request loans again at the start of the 2nd semester, in
early 2026, when they may need funding before grant money is distributed.
Money is transferred between TCF and Crossway Academy; the families do not receive checks
directly.

We have $2000 in scholarship money remaining. Families can apply for this, including
new families enrolling at Crossway, with a deadline of 5/23/25. We will vote on scholarship
recipient(s) at our next board meeting in June.
Beth shared that she is a Notary, if we need to have any documents notarized.

2. Recruitment update
The group voted 3/3 voting members to invite Oscar (Figu) Barzuna and Payton Landy to our
next board meeting in June.

Charity will send board invitation letters to Jill and Lauren by next week.
We need a president and vice president for TCF.

3. Finance update
Evie and Brian (former TCF treasurer) are connecting regarding the checks for TCF.
Lori and Charity both have some financial documents as well as the TCF debit card to give
Evie.

4. Event update
Our event at Edge City Brewery is confirmed, Sunday 6/8/25, 1-4 pm
Charity will contact John at Edge City to ask if we can get our own food truck for the event and
to see if we can set up 30-60 min before the event. We will bring a tent, table, and games
(Jenga, corn hole, ring toss). Lori has two unopened face painting kits from a previous event
that she can bring.

Lori has spoken to Adrienne, who resigned from the VP position. Adrienne has experience with
fundraising and will make a list of fundraising/ raffle gift ideas to give to Lori. She also plans to
help with obtaining some raffle prizes and plans to attend the event. She would love to stay
involved with TCF but is not currently able to give the time needed for the VP position. Lori
asked if Adrienne knows anyone else with fundraising experience who may be interested in
participating on TCF board, and Adrienne will update us.

Becca will make the bingo game, and Lori and Shelley will obtain raffle prizes.
S
helley has gone to the culinary school to ask them to donate a meal. Shelley or Lori will go to
the bakery in Greylyn Business Park near the school. Shelley has also contacted Target,
Carowinds, and the Hornets. Adrienne suggested making themed prize baskets - for example,
a basket containing a month of classes at a yoga studio, a yoga mat, and a headband.
Becca is creating a letter to send to companies that donate raffle prizes.

Lori asked if there is a minimum donation required to add a donating company’s information to
our event or our website. Evie suggested possible tiers, and the group discussed the tiers
listed:

Tier 1 - $250- sponsor name displayed at event
Tier 2 - $500 - sponsor name displayed at event, and sponsor name listed on Crossway
website as a Crossway supporter for the rest of the year
Tier 3 - over $500 - as listed above and may bring marketing materials and/or have a table at
our events, name added to a banner at Crossway Academy

We discussed advertising the event. Becca has made a flyer and will draft an invitation email.
We will send the invitation to teachers, therapists, families, and community contacts, as well as
post on social media. Becca will post the flyer on Next Door and Reddit as well.

5. Next board meeting: Monday 6/2/25, 8:30 - 10 am, in person at Crossway Academy

We will meet in person next month so board members can tour the school after our meeting,
and so that we can meet each other in person. We will have coffee and possibly a light
breakfast at the meeting.

Respectfully submitted,
Charity Karwowski
Secretary, The Crossway Foundation